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JOB POSTING

Administrative Assistant, Christ Church Shelburne

 

Ideal for a person in semi‑retirement, or looking for flexible part-time work.

 

 

Contract Details

  • 8 hours/week

  • Specific times and days negotiable but ideally two mornings (9:00 am-1:00 pm)

  • $17.50/hour​

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Job Description & Aptitudes

The Administrative Assistant will act as an administrative support for many aspects of parish life, under the direction of the Rector and Parish Council, especially by assisting the Treasurer with bookkeeping responsibilities. The parish’s broader goals in hiring an administrative assistant are to strengthen, clarify, centralize, and modernize the parish’s administrative systems; to give the parish resiliency against sudden changes in volunteer availability; and to compensate for existing gaps in volunteer availability.

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Therefore, the parish is seeking a candidate who is especially gifted in independent work and self-direction, problem solving, and organizational skills. A successful candidate will be a person who takes initiative to continually improve systems, and takes pride in identifying and resolving problems and barriers facing administrative aspects of parish life. Because maintaining positive interpersonal relationships is especially important in Christian ministry contexts, the Administrative Assistant must be able to communicate clearly, warmly, and patiently with Parish Council, the Rector, and the public.

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The responsibilities and qualifications listed below describe the position further. Candidates may apply if they have some gaps in their skills, so long as they are willing to cheerfully receive instruction in these areas.

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Responsibilities

  • Routine administration

    • Assisting the parish Treasurer with bookkeeping

    • Booking church/hall use, communicating with renters, following up about fees, etc

    • Filing, recording documents

    • Developing/improving administrative systems

  • Properties

    • Researching, communicating with contractors

    • Organizing disused spaces

  • Research/project management

    • Helping the parish manage and follow up long-term projects and goals

    • Researching feasibility, costs, procedures, etc for parish project ideas

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Qualifications

  • Some basic bookkeeping experience necessary; familiarity with QuickBooks preferred

  • Fluency in basic administrative software: e-mail, Microsoft OneDrive, Microsoft Office (Word and Excel), Google Drive (Documents and Sheets)

  • Administrative/executive assistant experience preferred

  • Financial administration experience preferred

  • Familiarity with church environments and church administration preferred; Anglican or Christian religious affiliation not required

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Resources Provided

  • Cell phone (text/call)

  • Computer for work use

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Application Process

  • Submit your cover letter and resumé, with two references (professional references preferred), to Father Benjamin von Bredow at benvonbredow@gmail.com, by Sunday, Oct 27 2024. (This date is for the first round of posting. In the event that a suitable candidate is not found in the first round, candidates will be considered on a rolling basis until a suitable candidate is selected.)

  • We will contact candidates for an interview with the Rector and representatives of Parish Council. After the interview, we will contact the references of candidates whom we are considering hiring.

  • We will notify both successful and unsuccessful candidates about the status of their applications after the interview.

  • A successful candidate may begin work as early as Monday November 4.

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